Job Description

Private family is seeking an experienced, highly organized Estate Manager to oversee the operations, maintenance, and ongoing improvement of several residential properties across Long Island and Manhattan. This role will be responsible for the strategic management of multiple homes, vendor and staff oversight, and the coordination of renovations and capital improvement projects.

The ideal candidate brings a strong background in luxury residential construction and property management and can take full ownership of estate infrastructure while maintaining the highest standards of discretion, integrity, and professionalism This is a hands-on leadership role requiring proactive problem-solving, strong communication skills, and the ability to manage complex projects and multiple vendors across several properties. The successful candidate will serve as a key operational partner to the principals, ensuring the homes and grounds are maintained to exceptional standards while supporting long-term planning for renovations and property improvements.

Responsibilities include but are not limited to:

• Oversee the day-to-day operations, maintenance, and service needs of multiple luxury residences in Manhattan, Fire Island, and Long Island
• Coordinate preventative maintenance, repairs, and service contracts to ensure properties are consistently maintained to the highest standards
• Manage renovation projects and capital improvements, coordinating architects, designers, contractors, and specialty trades
• Oversee all phases of construction and renovation projects including planning, budgeting, permitting, scheduling, and completion
• Source, hire, and supervise property-related staff such as groundskeepers and maintenance personnel as needed
• Manage vendor relationships across all properties including landscapers, service providers, and specialty contractors
• Monitor property systems including security, alarms, and smart home technology
• Maintain organized documentation for projects, budgets, and property operations using digital systems
• Provide regular updates to the principals regarding property operations, projects, and upcoming priorities
• Ensure properties are fully prepared for family use, guests, and entertaining
• Develop systems and procedures that support efficient estate operations and long-term property care
• Maintain confidentiality and professionalism at all time
• Additional Estate Manager duties as requested

Requirements:

• Strong command of English language; exceptional communication skills, both written and verbal
• Excellent references required from both current and previous employers
• 15+ years of experience in luxury residential estate management, property management, or construction management
• Extensive experience managing high-end residential renovations and construction projects
• Strong familiarity with NYC residential building processes, permitting, and renovation requirements
• Established network of high-end residential contractors, architects, designers, and specialty trades
• Excellent organizational, communication, and project management skills
• Proficiency with Mac computers, Google Drive, Word, and Excel
• Strong working knowledge of home systems, maintenance protocols, and vendor coordination
• Ability to travel regularly between Manhattan and Long Island properties - candidates based in Mid-Island or Queens preferred
• Demonstrated discretion, professionalism, and integrity working in private service environments
• Strong ability to work independently, managing time efficiently and staying aligned with Principal’s expectations
• Reliable, steady, and trustworthy professional with strong attention to detail
• Proactive problem solver with an above and beyond attitude and service-oriented, team mindset
• Flexibility in scheduling with willingness to work extended hours as needed
• Valid U.S. driver’s license and clean driving record
• Must be Legally authorized to work in the United States for any employer

Compensation: $150,000 – $200,000 annually

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