Job Description

Position Summary

The Human Resources Assistant supports the daily operations of the HR department within a fast-paced asphalt/construction environment. This role is responsible for administrative support, employee assistance, onboarding coordination, and maintaining accurate electronic records. The ideal candidate is organized, detail-oriented, and comfortable working with both field employees and office staff.

Key Responsibilities

Administrative & Office Support

• Provide general administrative support to the HR department
• Maintain employee records and ensure accuracy and confidentiality
• Assist with filing, data entry, and document management
• Support day-to-day office operations and communication

Electronic Filing & Documentation

• Scan, upload, and organize documents into the electronic filing system
• Ensure all employee files are complete and up to date
• Maintain compliance with company policies and recordkeeping requirements

Employee Support

• Serve as a point of contact for employee questions regarding policies, benefits, and procedures
• Provide timely and professional assistance to both field and office employees
• Direct employees to appropriate resources when necessary

Onboarding & Training Support

• Assist with new hire onboarding processes
• Help new employees complete required paperwork and documentation
• Guide employees through computerized training programs and onboarding systems
• Track completion of required training and certifications

Recruitment Support

• Assist with scheduling interviews and coordinating candidate communications
• Help prepare onboarding materials and new hire packets

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 1–2 years of administrative or HR experience preferred
• Experience in construction, asphalt, or industrial environment is a plus
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience with HRIS or electronic filing systems preferred

Skills & Abilities

• Strong organizational and time management skills
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Excellent communication and interpersonal skills
• Ability to work in a fast-paced, team-oriented environment
• Comfortable assisting employees with technology and online training systems

Work Environment

• Combination of office and occasional field interaction
• May require sitting, standing, and light lifting of files or office materials
• Fast-paced environment supporting both field crews and office staff

Physical Requirements

• Ability to sit for extended periods
• Ability to lift up to 25 lbs occasionally
• Ability to operate standard office equipment

An Equal Opportunity Employer seeking candidates without regard to age, race, national origin, gender, disability, veteran status, gender identity, sexual orientation, transgender status, or any other protected status.

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